The appropriate checks depend on the equipment, use, condition and applicable duties. Keep the fixed electrical installation report separate from appliance maintenance.
Understand the equipment
- List appliances supplied by the landlord, their age and how they are used.
- Check visible condition and manufacturer instructions without opening equipment or attempting electrical work.
- Identify items subject to heavy use, movement, moisture or repeated damage.
Choose appropriate controls
- Ask a competent person what inspection and testing is suitable.
- Check any licence, insurer or contractual condition separately.
- Record why the chosen frequency and method fit the risk rather than buying an unexplained package.
Keep the plan responsive
- Investigate a new reported fault promptly.
- Update the record after replacement or a change in use.
- Retain evidence that an unsafe item was repaired, removed or replaced.
Example: a kettle lead is damaged
A fictional supplied kettle has a damaged cable between scheduled checks. Remove it from use and arrange a safe replacement or competent repair. A future test date is not a reason to leave a visible hazard in service.
What to do
- Identify supplied appliances and their condition.
- Choose suitable inspection, testing and maintenance with competent advice.
- Record defects and remove unsafe equipment from use.
Evidence to keep
- Inventory, risk assessment or maintenance plan and inspection findings.
- Test results where used, repairs and replacements.
Sources and guidance
- Electrical safety standards: landlord guidanceUK Government · checked 20 October 2026
- Fitness of homes for human habitation: landlord guidanceWelsh Government · checked 20 October 2026
- Fire safety in shared or rented accommodationUK Government · checked 20 October 2026